Journal Entries

Frequently Asked Questions

  1. I have two GW GL responsibilities - one is called GW GL Entry O-XXXX and the other GW GL Entry A-XXXX. What does this mean?
  2. Where can I find the policies and procedures for processing manual journal entries?
  3. How can I find out who approves journals?
  4. If my approver is not available, can I get my journal forwarded to someone else?
  5. If I key in a manual journal on the last day of the month will my journal be processed for that month?
     

Q: I have two GW GL responsibilities - one is called GW GL Entry O-XXXX and the other GW GL Entry A-XXXX. What does this mean?
A: If the string of characters begins with "O-", the data restrictions are based on Organization values; if the string begins with "A-", then they are Account-based.

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Q: Where can I find the policies and procedures for processing manual journal entries?
A: University Accounting Services has prepared helpful guidelines and instructions for Manual Journal Entries and Attachments (PDF) and Attaching Documents to Journals (PDF) 

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Q: How can I find out who approves journals?
A: Your supervisor approves your journals. If you have additional questions about your approver, please contact Financial Systems Support at 571-553-4002.

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Q: If my approver is not available, can I get my journal forwarded to someone else?
A: Yes, you can contact Financial Systems Support at 571-553-4002 to request that your journal be forwarded to someone other than your designated approver.

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Q: If I key in a manual journal on the last day of the month, will my journal be processed for that month?
A: Yes, as long as proper documentation is attached to the journal.

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