Grants & Contracts Accounting

Grants and Contracts Accounting Services (GCAS) is located within the Office of the Comptroller. GCAS is responsible for sound financial management of sponsored project funds. Responsibilities include establishing and administering financial policies and procedures and coordinating the annual A-133 audit.

GCAS prepares, submits, and negotiates the university's facilities and administrative (indirect cost) and fringe benefit rates with the federal government and has the primary responsibility for establishing policies and procedures that will ensure compliance with government regulations. GCAS is also responsible for: the preparation and filing of financial reports, the issuance of invoices, the review of new awards and award modifications, the draw of government funding under Letters of Credit, and the collection effort on behalf of the research community to ensure that payment is received.

The GCAS staff is organized to support specific schools and departments and works closely with the appropriate Sponsored Project Administrator in OVPR to improve service to faculty and research administration staff. A GCAS Research Administrator is responsible for the financial management of each award as it moves through its life cycle, for managing work load to contract requirements, for meeting the specific financial reporting terms of the agreement, and for final closeout of the award. Our collection experts take an active role in preventing bad debt loss by working with GCAS staff, the Principal Investigator, and the sponsor to monitor accounts receivable activity.